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AI Policy

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ChatGPT is a powerful language model developed by OpenAI, designed to assist with a wide range of tasks, including natural language processing, text generation, and answering questions. As a company, we recognize the value of this technology and have decided to incorporate its use into our daily operations. This policy outlines the guidelines for using ChatGPT within the organization.

Policy Statement #

  1. All employees are encouraged to use ChatGPT for tasks that can be automated or made more efficient through its use.
  2. Employees must not use ChatGPT for any illegal or unethical purposes.
  3. Employees must not use ChatGPT to create or distribute content that is offensive, discriminatory, or in violation of the company’s code of conduct.
  4. The use of ChatGPT must be in compliance with the company’s data privacy and security policies.
  5. All employees must be trained on the proper use of ChatGPT before utilizing it in their daily tasks.
  6. All data generated by ChatGPT must be stored and handled in accordance with the company’s data retention and archiving policies.

Responsibilities #

  1. The IT department is responsible for providing training on the proper use of ChatGPT and ensuring compliance with data privacy and security policies.
  2. The HR department is responsible for ensuring compliance with the company’s code of conduct and investigating any reports of misuse.
  3. The Legal department is responsible for ensuring compliance with any relevant laws and regulations related to the use of ChatGPT.

Violations of this policy may result in disciplinary action, up to and including termination of employment.

This policy is intended to be a guideline for using ChatGPT within the company. It will be reviewed and updated periodically to ensure it aligns with the company’s goals, industry standards, and legal requirements.

Updated on June 17, 2025

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